Executive Committee Meeting - IOS(UK) held on 19/10/03

Venue: Mr. Babu Peeravali's residence.

Host: Mrs. Peeravali ( We all thank her for an excellent hospitality extended to all of us and for the most delicious lunch.)

Present

1. Mr.Makaram Srinivasan(Chair)
2. Mr. Subodh Deshmukh
3. Mr.B.Muddu
4. Mr. Nalla
5. Mr. B.Peeravali
6. Mr.Ravi Koka.
7. Mr.Suresh Rao
8. Mr. G. Krishna Murthy.

Apologies

Mr. A.Rangan, Mr. B.Singh, Mr. V.Shah(Treasurer)

• The executive committee thanked the organising committee of the May, 2003 annual meeting in Middlesborough, lead by Mr. Amar Rangan, for organising a 'superb' meeting. Everyone agreed that it was well organised, with a good academic and an excellent social content.
• Mr. B.Singh & Mr. A.Rangan sent the accounts of the annual meeting in Middlesborough. The executive committee requested for some further details from Mr. Singh regarding the delegate fees. ACTION: Mr. Deshmukh to write/speak to Mr. Singh regarding this. Mr. Deshmukh has now checked the accounts and since it tallies - the accounts are now available for scrutiny if requested)
• Abstracts & Photographs: The executive committee suggested that Mr. Deshmukh should request Mr. Rangan to send the abstracts and Photographs(if any) to Mr. Srinivasan so that these could be posted on the secure part of the web site.
• Annual Membership: It was decided that the yearly top up fees for the life members who attend the annual meeting (including family) should be £10/-, only. For yearly members (including family) it should be £25/-.
• Life membership fee should continue to be £100.00, as a one off payment.
• Annual meeting fees: It was suggested that the annual meeting should ideally be self funding with very little central funding. The central funds would certainly help with an initial injection of a core amount to help start the ball rolling for the event itself.
• The fee for non-members for the annual meeting should be £50.00.
• Biomet Fellowship: Mr. Deshmukh agreed to speak to Mr.Rangan, about the Biomet fellowship and report back to the executive committee. (Mr. Srinivasan has discussed with Mr.Rangan and Mr. Shanker, and they would inturn let the executive committee know of their decision as soon as possible)
• Orthopaedic Update (India): The executive committee decided that the secretary should get Mr.Venkat, the chief editor of the journal, to commit in writing what the IOS(UK) should and should not be doing  as regards the editorial committee of this journal.

• IOS(UK) website: The executive committee sincerely thanked Mrs. Chitra Srinivasan for getting the website up and running. Users are requested to log on as frequently as possible or make it as their home page.

  The login details to the members' area are:
  username: member
  password: ios01p
   

• e-journal: The executive committee suggested that the secretary should write to Mr. Talkhani to get some details to see if some help is required from the IOS(UK).
• Plaque presentation: It was decided that the IOS president should present the main organiser of the annual meeting a plaque to commemorate the successful organisation of the meeting.

IOS (UK) NE Chapter Meeting 27th Jan 2003
IOS UK – North East Chapter
Minutes - meeting of the local organising committee
Spice 2000, 27th Jan 2003

Present: Mr.Maheshwaran Mr.Rangan
Mr.Talkhani Mr.Shetty
Mr.Ahmad Dr.Singh
Dr.Nanda

An update of activity so far was reported by Dr.Singh. The following issues were discussed and agreed by the members of the committee present:

1) The central committee of IOS(UK) were in negotiation with the president elect of the IOA to invite him to the annual meeting of the IOS in May 2003. There was no definite response as yet from IOA, and we therefore felt we should go ahead and arrange for another guest speaker. If the IOA president were to agree to come to the meeting, we could still allow around 10 minutes for him to address the audience.

2) It was agreed that Mr.Rangan would approach Prof.Rajan Madhok to ask him to be the other guest speaker for the day. Action: A.Rangan

3) The program is to be finalised by the end of February, and the final application for CME points could then be made.

4) 5 papers are to be selected by the scientific committee for the scientific session. Certificates will be presented to all the speakers and a prize (to be decided at the next meeting) will be awarded to the best paper. Action: H.Ahmad and Scientific committee

5) Several implant manufacturers and pharmaceutical companies have agreed to contribute and sponsor the meeting. In view of there being a limitation on the number of stalls that could be allowed (20), the committee felt that the companies should be asked to indicate the level of financial support they are willing to provide, and the top 20 will be selected for sponsorship. It is therefore imperative that all members should urgently obtain commitment from the individual companies for an agreed amount by mid February. **Action: All committee members**

6) There were some difficulties with secretarial support. Mrs.E.Rennie was perhaps too busy to provide the level of support required. All present recognised the amount of hard work that had been put in by B.Singh, H.Ahmad, R.Nanda and M.Vaghela in sending out the conference announcement packs to over 100 persons so far.

7) A further 350 names have been identified and packs will be prepared for despatch. Address labels have to be prepared, and it was decided to put this on disc to make future correspondence easy. Also, a database and mailing list is being prepared for electronic storage and to facilitate updating the website. Action: I.Talkhani / Louise

8) The deposits for Samsung and Teesside Princess have been paid. The catering firm to be commissioned is to be decided at the next meeting.

9) The after dinner speaker (Mr.F.Engineer) has to be contacted. Mr.Nanu had kindly volunteered to do this at the last meeting. We will be approaching him to go ahead with this as planned. Action: A.M.Nanu

The meeting closed with a decision to hold the next meeting at the beginning of March when final arrangements can be started.
The meeting was kindly sponsored by Mark Bell of Astra Zeneca.
q.e.d.!

Click for MS Word Document copy of minutes

Click here for 2002 Executive Meeting Minutes

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